Categories & statuses
Six categories — Travel, Meals, Accommodation, Office, Software, Other — on a clear track: DRAFT → SUBMITTED → APPROVED / REJECTED → REIMBURSED.
Expenses & Reimbursements
Every euro spent, tracked to a receipt.
Staff and creators submit expenses with receipts; managers approve, reimburse and bill client-attributable items to the campaign — receipts become assets.
Guided tour
A creator opens a report in their own portal, adds line items — each with its amount, currency, category and date — snaps a receipt onto it and submits.
portal.talentm.net / expenses / ER-2214
ER-2214 · Berlin shoot
Draft · Lena Marlow · creator
Taxi · airport → studioTravel€38.50
Team lunch (4)Meals€54.00
Prop rentalOffice€120.00
taxi-receipt.jpg · uploadedPROOF asset · v1
＋ Add line item↑ Upload receipt→ Submit
What you get
Everything in the module.
Receipts are assets, not attachments
Uploading a receipt reuses the digital-asset library: it becomes a versioned PROOF asset, not a second, throwaway file pipeline.
Mixed-payer line items
Every line carries its own amount, currency, category, date and payer — so one report can honestly mix who paid what.
Bill it to the client
A client-attributable item goes straight onto the campaign’s draft invoice — a cost your team fronted is recovered, not quietly absorbed.
Import from a trip
Pull a completed trip’s not-yet-imported, agency-paid cost items in as draft line items — closing the loop with Travel.
Approve, reimburse, reopen
A manager approves or rejects with a note; you mark it reimbursed with a reference and method; a rejected report can be reopened to draft.
Facts, not promises
- Reimbursement is a recorded fact — a reference and a method — not a live payment or payroll integration.
- It’s a single lump reimbursement per report — no installments.
- Row security is enforced: a member sees only their own reports; staff see all.
- A rejected report isn’t a dead end — it can be reopened to draft, keeping the decision note, notified and audited.
FAQ
Questions, answered.
Does TalentM actually pay out the reimbursement?
No. Reimbursement is recorded as a fact — a reference and a method — so your books and the submitter agree on what was paid, when and how. TalentM isn’t a payment or payroll integration; the money moves in your bank or payroll, and you record that here. It’s one lump reimbursement per report, not installments.
Who can submit an expense report?
Either a staff member or a roster creator. Staff work from /app/expenses and a per-report page; creators originate reports and upload receipts from their own creator portal. Row security applies: a member sees only their own reports, while staff see all of them.
What happens to a receipt I upload?
It becomes a versioned PROOF asset in the same digital-asset library the rest of the platform uses — not a separate, throwaway upload. So a receipt is findable, versioned and reusable like any other asset, and a report can hold several of them.
Can I recover a client’s costs instead of eating them?
Yes. A client-attributable line item can be billed straight to the campaign’s draft invoice, so a cost your team fronted is recovered on the next invoice rather than disappearing into overhead. A completed trip’s agency-paid costs can also be imported into a report as draft line items.
Turn receipts into recovered costs.
Submit, approve and reimburse in one thread — and bill back what the client owes.
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